The new year is not only a time to embrace opportunities but also a critical moment for pharmacies to complete an essential task: the periodic reporting of special-controlled drugs. This mandatory regulation ensures that the management, use, and circulation of such drugs are conducted transparently and accurately.

Report Submission Period: 01/01/2025 – 15/01/2025

Why is the Special Control Drugs Report Important?

Periodic reporting is not just an administrative procedure, but also plays a crucial role in improving pharmaceutical management quality.

• Compliance with the Law: Periodic reporting is a mandatory legal responsibility for all pharmacies. Proper adherence to regulations not only helps maintain stable business operations but also protects long-term reputation in the pharmaceutical industry.
• Strict Control of Special Drugs: Narcotic drugs, psychotropic substances, and other controlled drugs have a risk of being abused or misused. Reporting helps regulatory authorities monitor these substances more effectively, thus safeguarding public safety.
• Avoiding Legal Risks: Failure to submit reports, late submissions, or incorrect reporting can result in severe administrative penalties, negatively impacting the pharmacy’s reputation and business operations.

Challenges Pharmacies Commonly Face When Preparing Reports

Many pharmacies encounter challenges during the reporting process, including:

• Complex Data: Information such as drug names, quantities of imports/exports/stock, expiration dates, and supplier details must be thoroughly and accurately compiled.
• Regulatory Forms: Using incorrect forms can lead to errors and time-consuming corrections.
• Tight Deadlines: The beginning of the year is a busy period for pharmacies, making omissions or late submissions more likely.

Preparations for the Special Control Drugs Report

To ensure a smooth reporting process, pharmacies should take note of the following:

Collect Detailed Information:

• Drug names.
• Quantities of imports and exports.
• Expiration dates for each drug batch.
• Complete supplier information.

Ensure Accurate Data:
Review all data before preparing the report to avoid errors and ensure the numbers align with actual inventory and transactions.

Use Standard Report Forms:
Adhere to the prescribed forms set by regulatory authorities to avoid the report being returned or requiring additional revisions.

Consequences of Late or Non-Submission of Reports

⛔ Administrative Penalties

• Penalties vary depending on the severity of the violation and can amount to tens of millions of VND.
• Increased likelihood of frequent inspections by regulatory authorities.

⛔ Reputation Damage

• Loss of trust with regulatory agencies and business partners.

⛔ Business Disruption

• Pharmacies may face suspension of operations in cases of serious violations.

Effective Solutions for Report Preparation

If pharmacies feel overwhelmed with report preparation, consider leveraging technological solutions to simplify the process:

• SPHACY GPP Pharmacy Management Software: With SPHACY, pharmacies can save time while ensuring high accuracy for their reports.
• Automated Processes: The software supports automated data entry, data validation, and report generation in compliance with prescribed templates.
• 24/7 Support: A dedicated technical team is always ready to provide advice and resolve any issues during the reporting period.

Act Now to Complete Your Reports on Time!

The reporting period is only from January 1, 2025, to January 15, 2025, so start preparing today.