In 2025, the Department of Health will continue to strengthen post-GPP (Good Pharmacy Practice) inspections to ensure the quality of operations at retail pharmacies nationwide.

Unlike previous years, this inspection will not only focus on reviewing documents and records but will also tighten control over drug management processes, storage conditions, bookkeeping, and especially the integration of data with the National Pharmaceutical Database.

If a pharmacy is not well-prepared, it may face risks such as fines, business disruptions, or even license revocation. So, what should pharmacies do to confidently pass the 2025 GPP inspection?

Post-GPP Inspection 2025 – Risks If Pharmacies Fail to Meet Standards

Failure to adequately prepare for the post-GPP inspection may lead to serious consequences, including:

• Warnings or fines: If legal documents, revenue reports, drug lists, or related records are incomplete, pharmacies may receive warnings or administrative fines from regulatory authorities.
• Business disruptions: Some pharmacies may be required to temporarily suspend operations to rectify violations, significantly impacting revenue and reputation.
• Risk of losing GPP certification: In cases of serious violations or repeated non-compliance, a pharmacy’s GPP certification may be revoked, meaning it can no longer legally operate.

Post-inspection is not just a regulatory procedure but also an opportunity for pharmacies to enhance management quality, ensuring more transparent and professional operations. Therefore, start preparing now to avoid unnecessary risks!

Post-GPP Inspection 2025 – What Should Pharmacies Prepare to Meet GPP Standards?

Review and Complete Legal Documents

Legal documentation is the first crucial aspect that inspection teams will evaluate. Pharmacies must ensure:

• A valid GPP (Good Pharmacy Practice) certification.
• Employment contracts and professional pharmacy practice certificates for the responsible pharmacist.
• A detailed list of drugs being sold, including their origin and expiration dates.
• Valid purchase invoices and legal documents related to pharmaceutical transactions.

If any documents are incomplete or nearing expiration, update them immediately to avoid warnings or fines.

Strictly Control Drug Storage Procedures

One of the key GPP criteria is proper drug storage. Ensure that:

• Medicines are arranged in the correct order with clear labeling.
• Temperature and humidity control systems are functioning properly, especially for refrigerated medications.
• No expired or deteriorated drugs are found in stock.

If an effective inventory control system is not yet in place, pharmacies should implement management software to facilitate easier monitoring.

Ensure Data Integration with the National Pharmaceutical Database

Since 2024, the Ministry of Health has mandated that all pharmacies connect their data to the National Pharmaceutical Database to enhance oversight of retail drug activities.

In the 2025 post-inspection, accurate data integration will be a key requirement. Pharmacies should:

• Ensure that their management software supports data integration according to regulations.
• Check for discrepancies or missing entries in transaction records.
• Accurately report revenue and prescription drug sales in compliance with regulations.

If this requirement has not been fully met, finding a solution immediately is essential to avoid penalties for non-compliance.

Maintain and Generate Comprehensive Reports

Post-GPP inspections require pharmacies to submit detailed business activity reports, including:

• Drug import and export reports for each batch.
• Reports on prescription drug sales (if applicable).
• Regular inventory reports to reconcile data with the National Pharmaceutical Database.

Instead of manual data entry, pharmacies should utilize management software that automates reporting, saving time and ensuring data accuracy.

SPHACY – The Solution to Help Pharmacies Easily Pass the 2025 GPP Inspection

To support pharmacies during the post-GPP inspection, SPHACY offers a comprehensive and modern management software solution that meets all GPP requirements:

• Inventory and sales management in compliance with GPP standards, ensuring transparency in all transactions.
• Seamless and accurate data integration with the National Pharmaceutical Database, preventing synchronization errors.
• Automated report storage and generation, making it easy for pharmacies to prepare inspection documents.
• Comprehensive legal document support, ensuring no missing paperwork when inspectors arrive.

Don’t Wait Until the Last Minute to Worry!

Post-GPP inspections are not random checks but part of ongoing regulatory supervision. Don’t wait until the inspection date to panic—start preparing now!

• Complete all legal documentation

• Ensure proper inventory control and drug storage

• Accurately integrate all required data

• Automate reporting to minimize errors

Need assistance to get your pharmacy ready for the 2025 GPP inspection? Contact SPHACY now for expert consultation!

☎️ Hotline: 028 37715777
🌐 Website: https://sphacy.com/

Ensure your pharmacy operates safely, complies with regulations, and confidently passes every inspection!